How We Work Together: Your 10-Step Keynote Speaker Booking Process

Step 1: Initial Inquiry and Response

You reach out through the contact form on this website, via email, or through a speaker bureau.

We respond within 12 hours with initial availability confirmation and preliminary fit assessment based on your event date, location, and basic requirements.

If there’s potential fit, we’ll schedule a brief conversation or continue via email to discuss your event in more detail.

Step 2: Fit Assessment and Preliminary Discussion

We discuss key details: – Event date and location – Event type (corporate meeting, conference, sales kickoff, etc.) – Audience size and profile – Budget parameters – Keynote topic preferences – Virtual or in-person format

Goal: Ensure Anat’s expertise, speaking style, and availability align with your needs before investing time in detailed planning.

If there’s strong alignment, we move forward. If not, we’ll be direct about fit and may suggest alternative speakers if appropriate.

Step 3: Agreement on Terms

Once we’ve confirmed fit, we agree on: – Event date and format – Speaking fee and what’s included – Presentation type and topic focus – Travel and logistics arrangements – Any additional services (workshop, panel participation, etc.)

We send a proposal outlining all terms, deliverables, and expectations.

Step 4: Contract and Deposit

After you approve the proposal, we send a speaker agreement covering: – Event details and deliverables – Fee structure and payment terms – Cancellation and rescheduling policies – Recording and usage rights – Travel and accommodation arrangements

Standard payment terms: 50% deposit upon contract signing, 50% balance due before or immediately after the event.

Once the contract is signed and deposit received, your date is secured.

Step 5: Discovery Call

We schedule an initial discovery call (typically 45-60 minutes) to dive deeper into: – Event theme and strategic objectives – Audience demographics, experience level, and expectations – Key messages you want reinforced – Specific challenges your organization faces – Any sensitive topics to address or avoid – How the keynote fits into your broader event agenda

Anat will sign an NDA if you need to share confidential information about organizational challenges, strategic initiatives, or competitive dynamics.

This discovery call shapes content customization and ensures the keynote delivers exactly what your audience needs.

Step 6: Content Development and Review

Based on discovery insights, Anat develops a customized presentation tailored to your event.

You’ll have opportunity to: – Review presentation outline or draft slides – Provide feedback and request adjustments – Ensure content aligns with event theme and objectives – Confirm that key messages and case studies resonate.

We schedule 1-2 additional calls with your event team as needed to refine content, address questions, and finalize details.

This collaborative process ensures no surprises on event day and guarantees the keynote delivers on your expectations.

Step 7: Pre-Event Logistics and Technical Preparation

Anat provides: – Final presentation deck in PowerPoint and PDF formats (typically 1-2 weeks before event) – Complete A/V requirements checklist – Bio, headshot, and podium introduction language – Any pre-event promotional content requested

We coordinate: – Travel arrangements and accommodation – On-site schedule (arrival time, tech check, presentation slot, departure) – Green room or prep space requirements – Post-keynote activities (Q&A, networking, photos, etc.)

Step 8: Tech Check and Rehearsal

Anat requires an on-site tech check and rehearsal with your A/V team, preferably the day before the event.

Purpose: – Test all A/V equipment (microphone, slides, monitors, lighting) – Walk through presentation flow and timing – Identify and resolve any technical issues before event day – Ensure everyone feels confident the setup works perfectly

This tech check is non-negotiable. It prevents technical problems that can derail even the best content.

Step 9: Keynote Delivery

Event day: Anat arrives early, confirms setup is ready, and delivers the keynote as planned.

She brings: – Professionalism and flexibility if last-minute adjustments are needed – Energy and engagement that connects with your audience – Content that inspires action, not just awareness

Step 10: Post-Event Follow-Up

After the event: – Final payment processed (if not paid in advance) – Anat provides key takeaways, frameworks, and recommended resources – Optional follow-up consultation for organizations wanting to act on insights shared – We gather feedback to continually improve

Many clients return for future events or engage Anat for workshops, advisory services, or ongoing partnerships.

Timeline Expectations

How Far in Advance Should We Book for 2026 Events?

Ideal timeline: 6-12 months for major corporate events and conferences

Minimum timeline: 60-90 days for most engagements

Last-minute bookings: Occasionally possible depending on Anat’s schedule, though shorter timelines may affect customization depth and incur premium pricing.

Early booking ensures you get your preferred date and allows adequate time for content customization.

How Long Does Customization Take?

Content development happens over 3-6 weeks depending on complexity and customization depth.

Standard customization: 3-4 weeks from discovery call to final presentation review

Extensive customization: 5-6 weeks when significant research, stakeholder interviews, or organization-specific framework development is required

Last-minute events: Anat works with compressed timelines when necessary, though this may limit customization scope.

How Responsive Is Communication?

Very responsive. Anat understands event planning operates on tight timelines and competing priorities.

Response times: – Initial inquiries: Within 12 hours – Ongoing event planning questions: Within 24 hours – Urgent pre-event issues: Same day

Anat works collaboratively with your timeline, not against it.

What We Need From You

Successful keynotes require partnership between speaker and client. Here’s what Anat needs from you:

Event Details and Context

• Event date, location, and format (in-person or virtual)
• Audience size and demographics (roles, experience levels, industries)
• Event theme and strategic objectives
• How the keynote fits into your broader event agenda
• Key messages or strategic priorities you want reinforced

Organizational Insights

• Specific challenges your organization faces (Anat will sign NDA if needed)
• Recent changes or initiatives affecting your audience
• Cultural considerations or sensitive topics
• Success stories or examples we can reference
• Competitive dynamics or industry trends impacting your business

Logistical Information

• Venue details including room setup and A/V capabilities
• On-site contact information
• Travel and accommodation arrangements
• Schedule for tech check, presentation, and any post-event activities
• Recording plans and usage rights expectations

Feedback and Collaboration

• Review of presentation outline or draft content
• Input on examples, case studies, and key takeaways
• Any adjustments needed as event planning evolves
• Post-event feedback on what worked well and what could improve

The more context you provide, the more Anat can customize content to deliver maximum impact.

Technical Requirements

Anat’s technical requirements ensure professional delivery and audience engagement.

Audio-Visual Requirements

Microphone:
Wireless lavalier (lav) or headset microphone preferred. Anat moves around stage and does not use podium-mounted microphones.

Presentation Slides:
Standard projector or LED screen setup. Anat provides presentation in PowerPoint format compatible with most systems.

Clicker:
Wireless presentation remote (clicker) for advancing slides.

Confidence Monitor:
Required. At least 1, 2-3 for large stages.  Allows Anat to see slides without turning back to screen, maintaining audience connection.

Countdown clock:
One large clock to start after walk on song ends.

Stage Setup:
Open stage preferred (no podium). Room for movement. Clear sightlines to audience.

Lighting:
Stage lighting that allows audience to see Anat clearly while not washing out presentation slides.

Recording:
If recording for internal use or promotional purposes, please coordinate technical setup in advance.

Complete A/V Checklist Provided

Anat’s team provides a detailed A/V requirements checklist once your event is confirmed. This ensures your venue and A/V team have everything needed for flawless technical execution.

What Makes Working With Anat Different

Collaborative, Not Transactional

Booking Anat isn’t a transactional exchange where you pay a fee and receive a generic presentation. It’s a collaborative partnership where Anat invests time understanding your organization, audience, and objectives to deliver customized content that drives real impact.

Responsive and Flexible

Event planning involves constant adjustments. Speakers who are difficult to reach or inflexible about changes create unnecessary stress. Anat understands this reality and works collaboratively with your timeline, responds quickly to questions, and adapts when circumstances change.

Preparation Matters

Anat takes preparation seriously. The discovery process, content customization, and tech rehearsal aren’t bureaucratic requirements. They’re investments in ensuring the keynote delivers exactly what your audience needs and your event runs flawlessly.

No Surprises on Event Day

Because of thorough preparation, tech check, and clear communication throughout the process, event day runs smoothly. You know what to expect. Anat knows what to expect. Your A/V team knows what to expect. This eliminates stress and allows everyone to focus on delivering a great experience for your audience.

Long-Term Partnerships

Many organizations return for future events, engage Anat for workshops or advisory services, or build ongoing relationships. That’s possible because working together is professional, collaborative, and focused on your success, not just completing a transaction.

Frequently Asked Questions